Use Case Specification: Running Allowance

1. Use Case Name

Running Allowance

1.1 Brief Description

This Use Case deals with calculation of running allowance of freight, coaching and Shunting for all category of running staff i.e. drivers, guards, astt. Drivers, Shunters (TCC, TNC, CTCC, LF, CRC, LS are excluded). The scope includes Diesel, Electrical Traction (Excl Steam) and includes all types of gauges in prevalent on I.R. The scope included documenting all the running allowances upto kms and Hrs. (Rs. Calculations not in this scope)

Running allowances means the allowances ordinarily granted to non-gazetted Railway servants for the performance of duty directly connected with the charge of moving trains. The staff drawing running allowances.

Running Allowances calculated are

2. Actors

2.1 Primary Actor

Running Crew or Pay Sheet Clerk, Over Time Clerk hereafter called as Clerk.

2.2 Secondary Actors

Crew, Loco supervisor, LI

3. Grouping of Allowance calculations

3.1 Classification based of Services

· Freight (FGHT)

· Coaching (COACH)

o Mail Exp

o Passenger

o Rajdhani

o Highspeed

· Departmental (DEPT)

o Material Train

o Ballast Train

o Crane Special

· Breakdown (BD)

· Shunting (SH)

· Port Shuttling (PORT SHT)

· Special Shuttling (SPL SHT)

· CR shuttling (CR SHT)

3.2 Classification of TA type

· General (GEN) – Normal, Multiple, Banker, Light engine

· Dead Loco (DEAD)

· Banked (BNKD)

3.3 Classification based on duty type

· Working (WR)

· Spare (SP)

· Waiting (WT)

· Yard relief (YR)

· Road Learning (LR)

· Shunting (SH)

· Coal Pilot (CP)

· Pilot

· Dead

· Zero Mileage

3.4 Classification based of on section

· Minimum guaranteed

· Ghat section (Ghat)

3.5 Other Allowances

· Outstation rest (detention) allowance

· Night duty Allowance

· National Holiday Allowance

· Breach Of rest

· Allowance in lieu of running Room

· Officiating Allowance

· Outstation relieving allowance

4. Combination of Allowance groups and the mileages

4.1 Summary Table for allowance payment

The following are all possible combinations of the allowance calculations and the rule for payments of the allowance

SERVICE	TA	Duty Type						GHAT (WR)	MINIMUM GURANTEED
SERVICE	TA	WR	SP	WT	YR	LR	SH	GHAT (WR)	MINIMUM GURANTEED
FGHT	GEN	FGH	SP	WT	YR	LR	SH	ADMISSIBLE	ADMISSIBLE
FGHT	DEAD	DEAD	SP	WT	YR	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
COACH	GEN	COACH	SP	WT	YR	LR	SH	ADMISSIBLE	NOT ADMISSIBLE
COACH	DEAD	DEAD	SP	WT	YR	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
DEPT	GEN	DEPT	SP	WT	YR	LR	-	NOT ADMISSIBLE	NOT ADMISSIBLE
DEPT	DEAD	DEAD	SP	WT	YR	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
BD	GEN	BD	SP	WT	YR	LR	-	NOT ADMISSIBLE	NOT ADMISSIBLE
BD	DEAD	DEAD	SP	WT	YR	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
SH	-	-	-	-	-	-	SH	NOT ADMISSIBLE	NOT ADMISSIBLE
FGHT	BNKD	FGH	SP	WT	YR	-	-	ADMISSIBLE	ADMISSIBLE
COACH	BNKD	COACH	SP	WT	YR	-	-	ADMISSIBLE	NOT ADMISSIBLE
DEPT	BNKD	FGH	SP	WT	YR	-	-	ADMISSIBLE	ADMISSIBLE
BD	BNKD	BD	SP	WT	YR	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
PORT SHT / EOL	GEN	SH2	-	-	-	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
SPL SHT	GEN	SH1	-	-	-	-	-	NOT ADMISSIBLE	NOT ADMISSIBLE
SHT.VN	GEN	SH3						NOT ADMISSIBLE	NOT ADMISSIBLE

“-“ Combination not applicable

For Pilot, Dead, logic is same as Route Learning (LR)

Pilot, Dead is permitted in Freight Only

FGH	Give min 120 in case the section is classified as minimum guaranteed else actual with incentive as per rule (1)
SP	Half of the actual kms moved
WT	Hrs of duty (rounded OFF- Rule2) x 15 subjected to maximum of 150 kMs. Kms not admissible in case booked after waiting
YR	Hrs of duty (rounded OFF- Rule2) x 15 no max limit
LR	The actual kms moved
SH	Hrs of duty (rounded OFF- Rule2) x 15 no max limit
SH1	Hrs of duty (rounded OFF- Rule2) x 15 max limit 180 km
SH2	Min 160Km, Hrs of duty (rounded OFF- Rule2) x 20, max limit 200 Km (240 km for Kurla lobby CLA)
SH3	UPTO 0 to 60 km, mileage = TWO Times 60 and above, mileage = THREE times of the portion above 60
DEAD	The actual kms moved
COCH	According to Rule (3)
DEPT	Hrs of duty (rounded OFF- Rule2) x 20 subjected to maximum of 200 kMs
BD	Hrs of duty (rounded OFF- Rule2) x 25 no max limit
GHAT	As per the ghat rule (Rule - 4)
MINIMUM GURANTEED	As per rule of min. guaranteed (Rule - 5)
CP	Bonus kms in case the working is less than the defined Hrs else normal kms
BNKD	A train having a banker in the rear shall be called a banked train, This is admissible for Ghatsection

In case a train is banked then the user shall make 2 TA one for BNKR and one for BNKD to get the banker mileage. In case a banker is working on a section without banking a train then it is called a light engine movement the user shall accordingly make the TA.

Rule 1 Applicable for Freight services normal.

Kilometrage actually performed by the running staff	Kilometrage to be paid
< 120	120 (If the section is classified as minimum guaranteed section)
120 – 125 (125.5)	Actual kilometer-age performed
126 (125.51) – 175 (175.5)	Actual kilometer-age plus 20 %
176 (175.51) - 200 (200.5)	Actual kilometer-age plus 30 %
> 201 (205.51)	Actual kilometer-age plus 40 %

Rule 2 Rounding of the duty Hrs

Duty Minutes	Rounded OFF
=< 0.5	0 Hrs
0.51 - 1	1 Hrs

Rule 3 Coaching Allowances

The kms actual run shall be payable subjected to the minimum limits as below

Hours of Duty	Minimum Kms Payable
=< 4 Hrs	Actual + Ghat subject to a minimum of 120 kms
4 – 5 Hrs	Actual + Ghat subject to a minimum of 130 kms
> 5 Hrs	Actual + Ghat subject to a minimum of 150 kms

Rule 4 Ghat section allowance

In case the section is nominated as ghat section the allowance shall be admissible in terms of times (multiply) and the actual length of the ghat section + the actual working as per the service and TA type for cases of working duty type

Ghat section Type	Normal Working	With Banker (both for banker and the banked train)	Banking Engine as light engine (same as normal working)
Type - I	4 Times	4 Times	4 Times
Type - II	2 Times	4 Times	2 Times
Type – III (Special Type)	1 Times	1 Times	1 Times

Ghat section is not admissible for any other duty type except WR.

Rule 5 Minimum Guaranteed allowances

a) Non continuous duty: - Minimum allowance shall be given only for those working combination for which value of column named Minimum guaranteed in Summary Table should be equal to ‘admissible’ and run includes a minimum guarantee sections either completely or partially

b) Continuous duty: - The check of minimum guaranteed shall be made after clubbing all possible continuous run for duty type working only, for which value of column named Minimum guaranteed in Summary Table should be equal to ‘admissible’, clubbing should be done separately according to service type.

Minimum allowance shall be given only if above combined runs includes a minimum guarantee section either completely or partially

In case combination of duties in continuous run permit earning of mileage higher than that of minimum guarantee mileage, actual mileage earned will be given. e.g.

Cont duty: working + working

Cont duty: Working + working

Case I

Section A - B = 90 km , (min Guarantee section)

crew goes working A - B ,

rests at B < 1hrs (continuous duty) come back working B - A

Mileage

A – B = 90 km

B – A = 90 km

Total = 180 km > 120

Mileage given = 180 km, as mileage earned is more than mileage of minimum guarantee section

Case II

Section A - B = 40 km ,

crew goes working A - B ,

rests at B < 1hrs (continuous duty) come back working B - A

Mileage

A – B = 40 km

B – A = 40 km

Total = 80 km < 120

Mileage given = 120 km, as mileage earned is less than mileage of minimum guarantee section

Cont duty: Working + spare	Cont duty: Working + spare
Option I	Option II
Case I Section A – B = 90 km (min guarantee) Crew goes working A – B Rests at B < 1 hr (cont duty) and returns spare B - A Mileage A – B = 90 km Mileage B – A = 45 km Total = 135 km which is > 120 km Mileage provided = 135 km	Case I Section A – B = 90 km (min guarantee) Crew goes working A – B Rests at B < 1 hr (cont duty) and returns spare B - A Mileage A – B = 90 km Mileage given = 120 km (min gurantee) Mileage B – A = 45 km Total = 165 km
Case II Section A – B = 40 km (min guarantee) Crew goes working A – B Rests at B < 1 hr (cont duty) and returns spare B - A Mileage A – B = 40 km Mileage B – A = 20 km (spare) Total = 60 km which is < 120 km Mileage provided = 120 km.	Case II Section A – B = 40 km (min guarantee) Crew goes working A – B Rests at B < 1 hr (cont duty) and returns spare B - A Mileage A – B = 40 km Mileage given = 120 km (min gurantee) Mileage B – A = 20 km (spare) Total = 140 km
Default	WR, SER

Division can select either option through CRIS. (backend)

Cont duty: working + shunting	Cont duty: Working + shunting
	Delhi Area
Case I Section A - B = 90 km , (min Guarantee section) crew goes working A - B , rests at B < 1hrs (continuous duty) does shunting at B for 5 hrs Mileage A – B = 90 km Mileage given = 120 B = 15 X 5 = 75 km Total = 195 km	Case I Section A - B = 90 km , (min Guarantee section) crew goes working A - B , rests at B < 1hrs (continuous duty) does shunting at B for 5 hrs Mileage A – B = 90 km B = 15 X 5 = 75 km Total = 165 km > 80 and > 160 Mileage given = 165 km, as mileage earned is more than mileage of minimum guarantee section
Case II Section A - B = 40 km , crew goes working A - B , rests at B < 1hrs (continuous duty) rests at B < 1hrs (continuous duty) does shunting at B for 5 hrs Mileage A – B = 40 km Mileage given = 120 km B = 15 X 5 = 75 km Total = 195 km	Case II Section A - B = 40 km , crew goes working A - B , rests at B < 1hrs (continuous duty) rests at B < 1hrs (continuous duty) does shunting at B for 5 hrs Mileage A – B = 40 km B = 15 X 5 = 75 km Total = 105 km > 80 but < 160 Mileage given = 160 km, as mileage earned is less than mileage of minimum guarantee section
	Case III Section A - B = 40 km , crew goes working A - B , rests at B < 1hrs (continuous duty) rests at B < 1hrs (continuous duty) does shunting at B for 2 hrs Mileage A – B = 40 km B = 15 X 2 = 30 km Total = 70 km < 80 (and also < 160) Mileage given = 120 km, as mileage earned is less than mileage of minimum guarantee section

Note:-minimum guaranteed is calculated separately for all service type e.g. FGHT and DEPT

SPARE will be combined with service type FGHT, in case SPARE is in combination with FGHT and DEP. SPARE will be combined with DEP if FGHT is not available.

Clarification


Case I Section A - B = X km , (min Guarantee section) crew goes working A - B , rests at B < 1hrs (continuous duty) does spare B- A or shunting at B mileage earned Y km
Option I	Option II
Working + spare	Working + spare
If (X + Y) <120 mileage given = 120 If (X + Y) > 120 mileage given = (X + Y)	Mileage given = 120 + Y (no check to be performed for X + Y)
Working + shunting (Delhi area)	Working + Shunting
If (X + Y) < 80 mileage given = 120 If (X + Y) > 80 but < 160 mileage given = 160 If (X +Y) > 160 mileage given = X + Y	Mileage given = 120 + Y (no check to be performed for X + Y)

Note : In case of Delhi Area if Working(X), spare (Y) and Shunting (Z) are in continuous duty, check will be performed on (X + Y + Z)

Rule 6 Circular route allowance

Mileage will be calculated as per existing mileage rules. Driver / Guard / Supervisor will be required to tick for selection of correct sequence in case a station is repeated in the route.

4.2 Continuous Duty

If case a crew signs ON within 1 Hrs of his last Sign OFF to work a train, then his duty is treated as continuous to his pervious duty. All such multiple running made by the crew shall be grouped on the basis of service type, TA type and duty type for the purpose of incentive calculation, max limit calculation and the individual calculations added together.

4.2.1 Minimum Guaranteed allowances with Continuous duty in Ghat section

SERVICE	TA	Duty Type						GHAT (WR)	MINIMUM GURANTEED
SERVICE	TA	WR	SP	WT	YR	LR	SH	GHAT (WR)	MINIMUM GURANTEED
FGHT	GEN	FGH	SP	WT	YR	LR	SH	ADMISSIBLE	ADMISSIBLE
FGHT	BNKD	FGH	SP	WT	YR	-	-	ADMISSIBLE	ADMISSIBLE
DEPT	BNKD	FGH	SP	WT	YR	-	-	ADMISSIBLE	ADMISSIBLE

In case of service type FGHT the run for TA type GEN and BANKD will be clubbed before applying minimum guarantee rule for continuous duty. For all other cases minimum guarantee rule will be applied separately for each service, TA and duty type. For the purpose of storing the value, GEN will have the actual km after applying the minimum guarantee rule as explained above, whereas BANKD will have no(zero) km. This is only for reference which may be required in future

4.2.2 Minimum Guaranteed allowances in Delhi Area

Delhi area is having typical mileage for minimum guarantee, which is applicable to Pilots and ALP’s only and not to Guards. In all other cases sections are defined as minimum guarantee section (Y) and normal section (N) as per rule 5 in 4.1 above. Delhi area sections (S) have different minimum guarantee mileage as 160 km for 80 < km <160 and 120 Km for 80 < km. Allowances will be payable as under

Section type	Km calculated	Calculated Value	Mileage to be given	Remarks
All S	Actual + waiting + Shunting + Ghat + Spare	< 80 > 80 and < 160 > 160	120 160 Actual	Same as Rule 5
Section S +Y or S+N or Y+N or S+Y+N or All Y	Actual	< 120 > 120	120 Actual	Same as Rule 5
All N	Actual	For all values	Actual	Same as Rule 5

Note: - we are not considering minimum guarantee flag for Duty Type Shunting and Waiting.

Max limit of mileage in case of Duty Type Waiting which is 150 km, will be 160 km for Delhi area.

5. Other Allowances

5.1 Out Station Rest (detention) Allowance (Km) OSDA

This allowance is paid to the staff who are detained at outstations for more than 16 hours, from the time they "sign off" duty. They shall be credited with 70 kms for every 24 Hrs or part there off after the expiry of 16 Hrs from the time of signing off.

This allowance is not applicable in case of sister lobby.
If crew lobby say C is different from sister lobby (pair A&B, B is sister of A but A is not sister of B) OSDA will be paid at both sister lobbies
Lobby A (HQ) crew will not get OSDA either at A or at B (Sister lobby)
Lobby B (HQ) crew will not get OSDA at B but will get at A (Not sister)

5.2 Night Duty Allowance

Night duty allowance is admissible for working from 22:00 Hrs to 06:00 Hrs. The total night duty hrs. is calculated for month for each crew are worked out.

5.3 Allowance in-lieu-of running room facility

This allowance is granted to the staff whose stay at the station, outside there HQ where running room facility is not provided and exceed four hours from the time he "signs off" at the station. This allowance is also admissible at roadside stations irrespective of whether the train terminates there or not.

When the staff takes rest in the running rooms where cooks are not provided, they should be given this allowance at half the rate. The CMS system shall provide a RRA count 1 or Half depending on the facility provided.

5.4 Shunting Vans / juggler

Running staff working “Through Goods Train” and shunting vans / goods train shall be paid shunting duty allowance from the 4^th station / point in one continuous spell of duty.

Kilo meter age actually performed by the running staff	Kilometrage to be paid
=< 60	Twice the Actual kilometer-age
> 60	120 + Thrice the Balance kilometer-age

Ghat section allowance shall not be admissible.

During the CMS development RTM and BRC division have confirmed that it is not being followed on W.R. and possible discontinued. As such the same not implemented in CMS as yet as a disputed rule.

5.5 High Speed Trip Allowance

A trip allowance count is provided by the CMS system in case a crew performs duty on a high speed train. A trip is counted for every trip performed on the train classified as a high speed train from Lobby to Lobby. i.e. Sign ON to Sign OFF is counted as 1.

High speed allowance admissible only if

Duty type = working

Service type = Rajdhani / High speed

Note: - Apart from High Speed count, other allowance in this duty type will be same as Duty type Working

5.6 National Holiday Allowance -

In case of Crew is not on leave (Group-10) and not on NHW (even though in Group 5) on and the calendar day is a National holiday, as configured by each lobby into CMS Holiday master he shall be given a Holiday Count = 1. If the crew is partially availed NH and is available for duty on the holiday he shall be entitled for 1 Holiday count.

5.7 Breach of rest allowance

The allowance is admissible at the HQ only and not admissible for outstation cases.
This allowance is granted to the staffs that are required to perform duty before completing 12/16 hours of rest at headquarters but after completing 6 hrs of rest, while coming from running duties (Not applicable for long rest or Non Run returning cases).
BOR is not admissible if rest availed is less than 6 hrs, except for Breakdown special (Accident)
CMS calculates BOR hrs separately and advises the users of the BOR Hrs. BOR shall not be admissible for

a. shunting operation

b. Suburban trains

c. Departmental Trains (DEPT, Service type) who work at their HQ.

The normal rest at HQ is defined as

Duty Hrs < 8 Hrs 12 Hrs Rest

Duty Hrs >= 8 Hrs 16 Hrs Rest

(higher rest for lower duty slabs shall not be admissible for BOR. i.e. of a duty of <8 Hrs if the supervisor sanctions 16 Hrs rest and the crew is called with in 14 Hrs then he is not admissible for BOR)
Each period of under rest should be treated as separate unit and rounded off for purpose of payment. Period of rest < ½ being neglected and ½ or more be paid as one Hr for each occasion of BOR. In the case staff working short trips, the interval between trips shall be treated as duty if it is equal to or less than one hour.
BOR Hrs are paid at twice the rate as it falls due in case of normal rest. As doubling of BOR hrs is done by ‘P’ Branch, CMS will provide actual hours and not double of actual hours.

5.8 Accident Allowance

At present there is no system of notifying accident in the system. Time at intermediate stations is also not captured by the system.
Facility provided at the time of sign off (kiosk or manual) to confirm accident has taken place. TNC Supervisor will be required to accept or reject the payment of accident allowance at the time of approval. If payable 70 km will be added to the mileage. No other detail of accident will be captured.
Accident allowance to be given only if working hrs. => 8hrs.
OSDA and Accident allowance are independent allowance. Accident allowance is dependent on Sign ON to Sign OFF. OSDA is dependent on Sign OFF to Sign ON at Other than HQ
In case of continuous duty crew will get 70 km only at one time, irrespective of number of accident
Accident allowance is given over and above minimum mileage in minimum guarantee section..

5.9 Fixed route mileage

Certain routes (example circular route, route with fixed duty working) can be defined where a pre configured mileage is given. Once a mileage has been prefixed for a certain route, mileage calculation as per normal CMS logic will not be done.

In case of fixed mileage route crew will not be allowed to Sign ON or Sign OFF at any station other than Starting & End station defined in fixed mileage route.

5.10 Coal Pilot mileage

Module for coal pilot will be visible to only those lobbies which are pre configured for coal pilot working.

a. SET to be defined instead of individual run

b. SET can consist of one or more than one run

c. Bonus km and bonus hrs will be applicable to SET

d. TA will be made for coal pilot with SET to be indicated in route

e. Sign ON and Sign OFF will be done at KIOSK with option to change the SET.

f. After sign OFF flow will be directed to new manual entry (different from existing manual entry)

g. In case crew does not sign OFF at kiosk same can also be handled through new manual entry. In this case sign OFF time will required to be filled.

h. All runs will now be pre populated with set details with following changes permitted while saving

· Opt for new set

· Loco no/Type, Train No, for individual run

· Arr. Dep. time for individual run

B. Mileage calculation

	Normal Km	Bonus Hrs	Normal + Bonus Km	Hourly Rate	Mileage for Run <= Bonus hrs	Mileage for Run > Bouns Hrs
1	A	Y	B	Zero	B	A
2	Zero	Y	B	Y	Hourly + B	Hourly
3	A	Y	B	Y	B	Hourly

validation

1. Normal + Bonus => Normal

2. Normal + Bonus AND Normal => '0'

5.11 Shunting Duty allowance

Running staff working through goods train shall be paid shunting mileage as follows

Through goods train	COUNT = 1 to be given for every shunting at different station (only 3^rd station FROM station)	Driver will feed count values at the time of signing OFF at Kiosk
Terminating station	For shunting performed at FROM / TO station shunting mileage @ 15 KM for every HR will be given	Through crew movement detail form

5.12 Outstation (Relieving) allowance OSRA

To be paid in case crew is sent on temp transfer to outstation (other lobby or station, possible crew booking point) @ 70 km per day subject to a maximum of

14 days	Sent on higher (as officiating)
Two months	Sent in same grade

This OSRA is not same as OSRA (out station Rest allowance) in non Run (Redesignated as NRDA).

For crew not in temp transfer, option given to select entry, With OSRA, in case of manual entry. If the option is selected OSRA will be added for each calendar day in the manual entry irrespective of DURATION & TYPE of duty at out station. This option is disabled for crew under temp transfer.

5.13 Special allowance for sister lobby for shunters

At the time of creation of sister yard a fixed value in terms of Km will be added. This km will be added to the mileage every time crew signs OFF. (This has been provided to give mileage for travel from HQ lobby to sister lobby)

5.14 Waiting duty allowance

Waiting duty allowance @15 km / hr up to 10 hrs in the following cases only when crew sign on

Waiting duty / stand by duty as per roster
Station duty, cancellation of train / booking
Staff kept for administrative interest (president special, relief train etc.)
Waiting in steam in case of president special.

Note: waiting duty allowance is not paid for PDD

6. Officiating Allowance

6.1 Officiating Allowance

6.1.1 When running staff are put to officiate in a "running" post for 30 days or less with permission from branch officer, they will be paid running allowance as follows

Running Staff designation	Running Staff officiating as
Running Staff designation	SHUNTER	FREIGHT	PASS	MEX
ASSTT LOCO PILOT	15%#	15%	NO	NO
SR ASSTT LOCO PILOT	Actual	15%	NO	NO
ASST COACHING ASSISTANT	NO	NO	Actual	Actual
LOCO PILOT GOODS	Actual	Actual	15%	15%
LOCO PILOT SR GOODS	Actual	Actual	Actual	15%
LOCO PILOT SHUNTER	Actual	15%	Actual	NO
LOCO PILOT SR SHUNTER	Actual	Actual	Actual	NO
LOCO PILOT PASSENGER	Actual	Actual	Actual	15%
LOCO PILOT SR PASSENGER	Actual	Actual	Actual	Actual
LOCO PILOT MAIL/EXPRESS	Actual	Actual	Actual	Actual
GOODS GUARD	NO	Actual	15%	15%
SR GOODS GUARD	NO	NO	Actual	15%
PASSENGER GUARD	NO	NO	Actual	15%

Note: Crew can not officiate for ‘NO’ cases which are not possible.

# Actual for CSTM division of CR

6.1.2 If crew is officiating up to 30 days with permission from branch officer in running post, shall be entitled to get enhanced mileage only for duty performed in higher grade as per officiating permission.

6.1.3 Officiating is admissible for duty type working only.Example1 , In case a crew is partially working in officiating and partially in normal duty in case of a continuous duty then allowance shall be payable as per duty performed for each run.

6.2 Officiating working procedure

6.2.1 The Supervisor of the lobby shall mark a crew as officiating by selecting a particular crew who can officiate in a particular category from the configuration manager of CMS. All such crew can be changed from officiating to normal or vice versa only when the crew has completed his journey and is at rest.

6.2.2 Such crew shall also appear in the list of crew now designated to officiate i.e. in case an Assistant Driver is designated as Goods driver he shall appear in the list of Goods driver as well as Assistant drivers, if crew list is populated with officiating option. Both designations (Crew Type) will be displayed simultaneously in both the designation list. Officiating allowance will be admissible based on selection of crew in a particular designation (Crew Type).

6.2.3 At any point of time a crew can be selected to officiate in only one category at a time for a period of 30 days with permission of Branch officer.

6.2.4 Officiating list shall be issued by Branch officer. Reference number for entering the Branch officer letter reference shall essentially be required to be entered into the system.

6.2.5 All such officiating shall be for a period of 30 days with permission of Branch officer only, beyond which the CMS system shall not allow crew to be booked in officiating category.

7. Rounding Off of Mileages (Mileage and OTA)

Mileage earned by the crew for a particular month as above will be rounded off as per the logic below –

Actual km	Rounded off km	example
1 to 24 km	0Kms	Like 323 Km rounded OFF shall become 300 Km
25 to 74 km	50km	Like 367 Km rounded OFF shall become 350 Km
75 to 99 km	100km	Like 377 Km rounded OFF shall become 400 Km

8. Non Run Allowance

Crew which is booked for train is called staff on running duty. Such staff is taken out of the running duty for cases like leave, Training, Medical etc and continues to be on non run. Various cases and the allowance admissible for such cases are as follows.

8.1 Non Run Reason Codes and description

There are 98 non run reason codes as of now.

S No	Non Run Code	Description	Group No	Group name	Training Automatically Updated						Result		Time To Non Run	Time From Non Run	NH		Permitted duty / nonrun after due date if result awaited			Duty Hrs Alloted*
					REFT	REFE	REFD	PH3	MEMU	DMU	Result Flag	Result awaited			HQ	OS	allowed duty	allowed non run	Shed Duty	Hrs:Mins
1	SIM3P	SIMULATOR TRG 3PH DR	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
2	3PH	THREE PHASE TRAINING	1	TRAINING	N	N	N	Y	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
3	AIDT	ASST. INITIAL DSL TRANSPORT	1	TRAINING	Y	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
4	AIET	ASST. INITIAL ELECT TRANSPORT	1	TRAINING	Y	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
5	AIFT	ASST. I DSL A/C TRANSPORT	1	TRAINING	Y	Y	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
6	CDE	CONVERSION DSL TO ELECTRIC	1	TRAINING	N	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
7	CED	CONVERSION ELECTRIC TO DSL	1	TRAINING	N	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
8	DMU	DIESEL MULTIPLE UNIT	1	TRAINING	N	N	N	N	N	Y	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
9	DRGPD	DRGP DIESEL	1	TRAINING	N	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
10	DRGPE	DRGP ELECRTICAL	1	TRAINING	N	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
11	DRGPT	DRGP TRANSPORTATION	1	TRAINING	Y	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
12	EMU	ELECTRIC MULTIPLE UNIT	1	TRAINING	N	N	N	N	Y	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
13	MEMU	MAINLINE ELECTRIC MULTIPLE UNI	1	TRAINING	N	N	N	N	Y	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
14	PD	PROMOTION DSL	1	TRAINING	N	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
15	PDET	PROMOTION DSL ELEC TRANSPORT	1	TRAINING	Y	Y	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
16	PDT	PROMOTION DSL TRANSPORT	1	TRAINING	Y	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
17	PE	PROMOTION ELECTRICAL	1	TRAINING	N	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
18	PET	PROMOTION ELEC TRANSPORT	1	TRAINING	Y	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
19	RDE	REFRESHER DSL/ELECTRICAL	1	TRAINING	N	Y	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
20	RDET	REF DSL/ELECT/TRANSPORT	1	TRAINING	Y	Y	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
21	RDT	REFRESHER DSL/TRANSPORT	1	TRAINING	Y	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
22	REFD	REFRESHER DIESEL	1	TRAINING	N	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
23	REFE	REFRESHER ELECTRICAL	1	TRAINING	N	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
24	RET	REFRESHER ELECRICAL/TRANSPORT	1	TRAINING	Y	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
25	SIMD	SIMULATOR TRG DSL DR	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
26	SIME	SIMULATOR TRG ELEC DR	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
27	WDS4	WDS4 TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
28	AIT	ASST. INITIAL TRANSPORT	1	TRAINING	Y	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
29	AID	ASST. INITIAL DSL	1	TRAINING	N	N	Y	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
30	AIE	ASST. INITIAL ELEC	1	TRAINING	N	Y	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
31	HST	HIGH SPEED TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
32	DCLT	DC LOCO TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
33	RDCLT	REFRESHER DC LOCO TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
34	ACDC	AC/DC TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
35	RACDC	REFRESHER AC/DC TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
36	REFMG	REFRESHER METER GUAGE	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
37	REFNG	REFRESHER NARROW GUAGE	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
38	WDG4	WDG4 TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
39	WDP4	WDP4 TRAINING	1	TRAINING	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
40	FA	FIRST AID	2	TEST & TRNG	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
41	AIRB	AIR BRAKE	2	TEST & TRNG	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
42	UTRG	UNION TRAINING	2	TEST & TRNG	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
43	ASIG	AUTOMATIC SIGNALLING	2	TEST & TRNG	N	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
44	PME	PERIODICAL MEDICAL EXAM	2	TEST & TRNG	N	N	N	N	N	N	Y	N	ACT	ACT	N	N	Y	Y	Y	7:26
45	PRSEL	PRE SELECTION TRAINING	2	TEST & TRNG	N	N	N	N	N	N	N	Y	ACT	ACT	N	N	Y	Y	Y	7:26
46	PSY	PSYCHOLOGICAL TEST	2	TEST & TRNG	N	N	N	N	N	N	N	Y	ACT	ACT	N	N	Y	Y	Y	7:26
47	PT	PROMOTION TRANSPORTATION	2	TEST & TRNG	Y	N	N	N	N	N	Y	Y	ACT	ACT	N	N	Y	Y	Y	7:26
48	REFSC	REFESHER TPT SAFETY CAMP	2	TEST & TRNG	N	N	N	N	N	N	N	N	ACT	ACT	N	N	N	Y	Y	7:26
49	REFT	REFRESHER TRANSPORT	2	TEST & TRNG	Y	N	N	N	N	N	Y	Y	ACT	ACT	N	N	N	Y	Y	7:26
50	SFCM	SAFETY CAMP	2	TEST & TRNG	N	N	N	N	N	N	N	N	ACT	ACT	N	N	N	Y	Y	7:26
51	GHC	GHAT SECTION COMMPETENCY	2	TEST & TRNG	N	N	N	N	N	N	Y	Y	ACT	ACT	Y	Y	N	Y	Y	7:26
52	CT	COMPETENCY TRIALS	3	ENQUIRY/MEETING							N	N	ACT	ACT	Y	Y	Y	Y	Y	7:26
53	DARE	DAR ENQUIRY	3	ENQUIRY/MEETING							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26
54	DEQY	DEPARTMENTAL ENQUIRY	3	ENQUIRY/MEETING							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26
55	DPEX	DEPARTMENTAL EXAMINATION	3	ENQUIRY/MEETING							Y	N	ACT	ACT	N	N	NA	NA	NA	7:26
56	ENQR	ENQUIRY	3	ENQUIRY/MEETING							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26
57	MTNG	MEETING	3	ENQUIRY/MEETING							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26
58	OPME	OTHER MEDICAL	3	ENQUIRY/MEETING							Y	N	ACT	ACT	N	N	NA	NA	NA	7:26
59	PDTR	PRIVATE DOCTOR TREATMENT	3	ENQUIRY/MEETING							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
60	SPRT	SPORTS	3	ENQUIRY/MEETING							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
61	SHDT	SHED DUTY	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
62	CPCR	CHIEF POWER CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
63	CTCC	CHIEF TRACTION CREW CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
64	CTLC	CHIEF TRACTION LOCO CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
65	PCR	POWER CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
66	TCC	TRACTION CREW CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
67	TLC	TRACTION LOCO CONTROLLER	4	STATIONARY DUTY							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
68	OTHR	OTHER	5	MISC							N	N	ACT	ACT	N	N	NA	NA	NA	00:00
69	ABSEN	ABSENT	5	MISC							N	N	ACT	ACT	N	N	NA	NA	NA	00:00
70	ARME	WAITING DUTY FOR ARME	5	MISC							N	N	ODD	ODD	Y	Y	NA	NA	NA	00:00
71	LWP	LEAVE WITHOUT PAY	5	MISC							N	N	ODD	ODD	N	N	NA	NA	NA	00:00
72	MISC	MISCELLANEOUS	5	MISC							N	N	ACT	ACT	Y	Y	NA	NA	NA	00:00
73	NHW	AVAIL NATIONAL HOLIDAY	5	MISC							N	N	ODD	ODD	N	N	NA	NA	NA	00:00
74	NTB	NOT TO BOOK	5	MISC							N	N	ACT	ACT	N	N	NA	NA	NA	00:00
75	SNRUN	SYSTEM NONRUN	5	MISC							N	N	ACT	ACT	NA	NA	NA	NA	NA	00:00
76	SUSP	SUSPENSION	5	MISC							N	N	ACT	ACT	NA	NA	NA	NA	NA	00:00
77	SYSRF	SYSTEM REFUSE	5	MISC	N	N	N	N	N	N	N	N	ACT	ACT	NA	NA	NA	NA	NA	00:00
78	TJIN	JOINING TIME	5	MISC							N	N	ACT	ACT	N	N	NA	NA	NA	00:00
79	TA	TERRITORIAL ARMY	6	TERRITORIAL ARMY							N	N	ODD	ODD	Y	Y	NA	NA	NA	7:26
80	TAE	TERRITORIAL ARMY EMBODIMENT	7	TERRITORIAL ARMY EMBODIMENT							N	N	ODD	ODD	Y	Y	NA	NA	NA	7:26
81	STDTO	STATIONARY DUTY WITHOUT NDA	8	STATIONARY DUTY WITHOUT NDA							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
82	STDTW	STATIONARY DUTY WITH NDA	9	STATIONARY DUTY WITH NDA							N	N	ACT	ACT	Y	Y	NA	NA	NA	ACT
83	SPENQ	SPARE FOR ENQUIRY	10	LEAVE							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
84	SPTRN	SPARE FOR TRAINING	10	LEAVE							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
85	CCL	COMPENSATORY CASUAL LEAVE	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
86	CL	CASUAL LEAVE	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
87	IOD	INJURED ON DUTY	10	LEAVE	N	N	N	N	N	N	N	N	ACT	ACT	N	N	NA	NA	NA	7:26
88	LAP	LEAVE AVG PAY	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
89	LHAP	LEAVE HALF PAY	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
90	MNTL	MATERNITY LEAVE	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
91	PNTL	PATERNITY LEAVE	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
92	PSICK	PME SICK	10	LEAVE	N	N	N	N	N	N	Y	N	ODD	ODD	N	N	NA	NA	NA	7:26
93	SCL	SPECIAL CAUSAL LEAVE	10	LEAVE							N	N	ODD	ODD	N	N	NA	NA	NA	7:26
94	SL	SICK LEAVE	10	LEAVE							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
95	SPPME	SPARE FOR PME	10	LEAVE							N	N	ACT	ACT	N	N	NA	NA	NA	7:26
96	CHCL	CHILD CARE LEAVE	10	LEAVE	N	N	N	N	N	N	N	N	ODD	ODD	N	N	NA	NA	NA	7:26
97	OTHR1	OTHER1	11	OTHER1							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26
98	OTHR2	OTHER2	12	OTHER2							N	N	ACT	ACT	Y	Y	NA	NA	NA	7:26

‘* These are default values but can be configured by the user in lobby configuration console. Duty hrs will be credited as per actually configured value.

ACT(in DUTY Hrs) : Duty hrs will be credited as per actual duty performed through Roster

8.2 Special Properties of non run reasons

8.2.1 Groups of Non Run

Non Run reasons have been grouped together based on functionality and allowance paid for a particular non run

8.2.2 Refresher Training medical and other mandatory requirements

Crew after return from a particular non run (refresher etc.) can have three possible status

Pass
Fail
Result awaited

If the result is available action for updating status will be taken immediately at the time of taking crew out of non run.
In case result is awaited

And due date for that particular non run is yet not over crew will be allowed to work as per old status till availability of result or due date which ever is earlier.
If the due date is over at the time of return from non run, crew will be allowed to work in a restricted manner, i.e. If dual traction crew has gone for Refresher Diesel and was already competent for Electrical traction he will be allowed for electric traction only and not for diesel traction.
In certain cases (as per the table above) crew will be allowed only to work within loco shed (Shed duty)
Crew can always be assigned other non run types (like stationary duty) even if result is awaited.

8.2.3 Multiple Non Run

Crew can be assigned more than one non run reason both at the time of sending to non run or bringing back from non run.
Clubbing of non run reasons at the discretion of supervisor. E.g. System will permit clubbing of all non reason types.

different types of leaves
Training with leave
Training with other training
Training / leave with stationary duty

System will permit clubbing of all type of non run reason with each other

8.2.4 Time for sending TO and bringing back FROM Non Run

Time and date in advance: When the time and date for non run is future date. Non run period will start from 00:00 hrs of the day and will end on 23:59 hrs of the day.
When the Time and date is on the same day following will be adopted

ACT means act for current / previous date and time.
00:00 and will imply that it will be 00:00 for any time between 00:00 to 12:00 on that day and 00:00 of the next day for any time between 12:01 to 23:59 on that day.

8.2.5 Sending on non run on the day of sign OFF

Present system	requirement
Alternative I	Alternative II
Leave
Leave to be granted on the same day if Sign OFF + Rest (12/16 hrs.) is before 12:00 hrs.	Leave to be granted on the same day if Sign OFF is before 12:00 hrs.
Leave to be granted on the next day if Sign OFF + Rest (12/16 hrs.) is after 12:00 hrs.	Leave to be granted on the next day if Sign OFF is after 12:00 hrs.

Non run other than Leave e.g. Training, Absent, Sick
Non Run to be granted from the time of sending to non-run subject to sending time > Sign OFF time	NO Change Non Run to be granted from the time of sending to non-run subject to sending time > Sign OFF time
Muster roll
Status = W if sign OFF on the same day as non-run Status = Non Run reason if sign OFF on the previous day as non-run	Status = W / Non Run reason if sign OFF on the same day as non-run Status = Non Run reason if sign OFF on the previous day as non-run

CMS is following alternative II. (Earlier Alternative I was followed)

8.2.6 Allowance for non-run

If crew is brought back from Non run BEFORE 12:00 hrs on a day NO allowance will be payable for that Non Run irrespective of time from Non run as per above.
If crew is brought back from Non run AFTER 12:00 hrs on a day allowance will be payable for that Non Run irrespective of time from Non run as per above.
If crew is sent TO Non run BEFORE 12:00 hrs on a day allowance will be payable for that Non Run irrespective of time from Non run as per above.
If crew is sent TO Non run AFTER 12:00 hrs on a day NO allowance will be payable for that Non Run irrespective of time from Non run as per above.
In case of Non Run groups 4, 8 and 9 mileage will be payable irrespective of time from Non run.

8.2.7 Bring back crew from Non Run Automatically

In cases where expected date and time of return from Non Run has been filled crew will be automatically brought out of Non Run into rest status as per time explained above.

8.2.8 Non Run extending for more than a month

When a crew is in non run in more than one month. Editing of non run for all the months is possible till he is brought back from the non run in the last month.
Mileage statement of a previous month has already been made according to entry on the last day, NO CORRECTION FOR THE MILEAGE will be applied for previous month for any editing done after the last day of the month, though edited details of the non run for the previous month will be saved and shown in all the reports. This implies that in such cases non run details of that particular month will not match with the mileage paid.
Corrections applied before generation of Mileage statement for any month will be reflected both in Reports and mileage statement.
NON RUN mileage will not get updated on daily basis but only after end of month

8.2.9 Crew will get a configurable allowance (lobby configuration) while being sent to and coming back from outstation for non run.

8.2.10 Other Special features of Non Run

Sr. No.	Non Run Reason Code	Special Feature
1.	ABSENT	If the crew is absent for more than 90 days, he is made inactive by the Supervisor.
2.	ChCL	Given only to female crew
3.	MNTL	Cannot be greater than 120 days, night duty shall not be admissible
4.	PNTL	Cannot be greater than 15 days, night duty shall not be admissible
5.	PME	If the crew is declared UNFIT, he is made inactive.
6.	CL	Cannot be greater than 10 days, night duty shall not be admissible
7.	CCL	Cannot be greater than 3 days, night duty shall not be admissible
8.	PDTR	Cannot be greater than 3 days

Check has been provided for no of days of leave only when these leave is in one continuous run. If leaves are provided in different spell No check is provided for annual ceiling.

8.3 Non run allowance Calculation

The non run reason in para 8.1, are grouped for understanding only. User configurable values can be configured individually for each non run reason.

Group	Group Name	Allowance		Hours	NDA	Option for		Admissible Kms
		NRDA	ALKM (%)	Hours	NDA	Free Mess	Outstation	Admissible Kms
1	Training	160/120/ 80/0	1	7:26 (default)	Y/N	Y/N	Y/N	Y
2	Tests & Trainings	160/120/ 80/0	1	7:26 (default)	Y/N	NA	Y/N	Y
3	Enquiry/Meeting	160/120/ 80/0	1	7:26 (default)	Y/N	NA	Y/N	Y
4	Stationary duty (TCC, TLC, CTLC, etc.)	160/120/ 80/0	1	Actual	Y/N	NA	Y/N	N
5	Misc (leave, suspension, system refusal)	N/A	N/A	N/A	Y/N	NA	N/A	N
6	Territorial Army	160/120/ 80/0	1	7:26 (default)	Y/N	NA	Y/N	N
7	Territorial Army Embodiment	160/120/ 80/0	1	7:26 (default)	Y/N	NA	Y/N	N
8	Stationary Duty without NDA	160/120/ 80/0	1	Actual	Y/N	NA	Y/N	N
9	Stationary Duty with NDA	160/120/ 80/0	1	Actual	Y/N	NA	Y/N	N
10	Leave(SCL included)	NA	1	7:26 (default)	Y/N	NA	NA	N
11	OTHR	160/120/ 80/0	1	7:26 (default)	Y/N	Y/N	Y/N	Y/N
12	MISC	160/120/ 80/0	1	7:26 (default)	Y/N	Y/N	Y/N	Y/N

Configurable selectively group wise, from “Edit Non Run Allowance”.

1. NRDA

2. ALKM %

3. Hours

4. Night Hours

5. Free Mess

6. Out station

7. Admissible km

8.3.1 Allowance in lieu of Km (ALKM)

Those Non run reason which have been configured as 1% and not as 160/120, a count for each day of Non Run is given in the mileage report as “ALKM COUNT”.
Following days are not counted for Non Run count
Absent
Sundays and NH at HQ will not be counted
Sundays and NH at Out station will be counted

8.4 Example

	Head	O/S	FREE MESS	OSRA/RA	DUTY 7.26/8.00	NDA	TRAINING UPDATION	ADDMISSIBLE KMS
GROUP 1	3PH	Y	Y	APP	APP 7.26	APP	Y	Y
GROUP 2	PME	Y	Y	APP	APP 7.26	APP	N	Y
GROUP 3	ENQ	Y	N	APP	APP 7.26	APP	N	Y
GROUP 4	CTCC	N	N	APP	APP 8.00	APP	N	N
GROUP 5	MISC	N	N	N	N	N	N	N
GROUP 6	TA	Y	N	APP	APP 7.26	APP	N	N
GROUP 7	TAE	N	N	N	N	N	N	N
GROUP 8	STDTO	N	N	APP	APP 7.26	N	N	N
GROUP 9	STDTW	Y	N	APP	APP 7.26	N	N	N
GROUP 10	CL	N	N	APP	APP 7.26	N	N	N
GROUP 11	OTHR	Y	Y	APP	APP 7.26	Y	N	N
GROUP 12	MISC	Y	Y	APP	APP 7.26	N	N	N

This is configured for each headquarters separately. Here we’ve taken an instance of RTM.

Non Run Group	HQ	Out Station	Free Mess	OSRA	RA	Minutes	Night Hrs
1	RTM	Y	N	160.0	0.0	446.0	0.0
1	RTM	Y	Y	80.0	0.0	446.0	0.0
1	RTM	N	N	0.0	0.01	446.0	0.0
2	RTM	Y	N	160.0	0.0	446.0	0.0
2	RTM	Y	Y	80.0	0.0	446.0	0.0
2	RTM	N	N	0.0	0.01	446.0	0.0
3	RTM	N	NA	0.0	0.01	446.0	0.0
3	RTM	Y	NA	160.0	0.0	446.0	0.0
5	RTM	NA	NA	0.0	0.0	0.0	0.0
6	RTM	Y	NA	160.0	0.0	0.0	0.0
6	RTM	N	NA	0.0	0.01	0.0	0.0
7	RTM	NA	NA	0.0	0.0	0.0	0.0
4	RTM	NA	NA	0.0	0.01	Actual Minutes	1.0
8	RTM	NA	NA	0.0	0.01	446.0	0.0
9	RTM	N	NA	0.0	0.01	Actual Minutes	1.0
9	RTM	Y	NA	160.0	0.0	Actual Minutes	1.0
10	RTM	NA	NA	0.0	0.01	446.0	0.0
11	RTM
12	RTM

Mileage Calculation;-

· CALCULATIONS FOR ALLOWANCE :-

o totdays = Calculate the working days between two dates minus the holidays between those two dates

o totdaysAbs = Calculates the working days between two dates.

o Osra = totdays * 160

o totNitMin= Calculate night minutes between two given dates. Night minutes are counted from 10PM to 6AM

o totMin = minute diff between two dates

o Osa_Km = totdaysAbs * OSRA; //changed from double Osa_Km = totdays * OSRA;

o dbBasicTh =BASIC

· If HRS = -1, then remove the 12 Hrs rule

If HRS = -1, then Osa_Km = OSRA

o Osa_Km = Osa_Km + Admisible_KM

o Act_Allowance = (dbBasicTh * RA) * (totdays)

o raCount = totdays

If HRS IS -1, TOTAL MINUTES NEEDS TO BE GIVEN IN ALLOWANCES, ELSE 7.26 HRS IS GIVEN PER DAY

Hrs = 0;

if (HRS < 0), then Hrs = totMin;

//changes made as per following logic

//Non run mileage for sundays will be given as per following logic

//Station Hrs. percentage or Kms.

//HQ N Y

//Out station Y Y

else if (OUTSTATION.equals("Y") then

Hrs = totdaysAbs * HRS;

else

Hrs = totdays * HRS;

Over_Time = 0;

Night_Hrs = totNitMin * NIGHTHRS;

9. Weightage for calculating mileage

Calculation will be independent for each service type e.g. freight and coaching

	Other than coaching	Coaching
1	Actual	Actual
2	Incentive (based on KM) on actual (relevant portion excluding ghat)	Incentive (based on hrs of duty) on actual + Ghat (relevant portion)
3	Ghat on actual (relevant portion)	Ghat on actual (relevant portion)
4	Minimum on above total	Minimum on above Total
5	Officiating on actual (relevant portion)	Officiating on actual (relevant portion)
6	Grand total with off

Example for working of 150 km in count run in minimum guarantee section, 100 km is with off and type I Ghat and 50 km is normal, the mileage will be as under

Criteria	Calculation	Mileage
Actual	100 + 50	150
Apply incentive	Only on 100 (ghat section km not to be considered) (NIL as < 126)	150 (150 + 0)
Apply Ghat (say type I = 5 times which means Km + 4 times Km)	50*4 (5-1)=200	350 (200 +150)
Check minimum	300 >120, not applicable	350
Calculate off	On 50 (50*.15 = 7.5)
Grand Total	350 + 7.5	357.5

10. Over Time

Over time is paid in terms of extra hrs. Conversion of hrs to Rs is done by ‘P’ Branch.

Over time is calculated on a fortnight basis

E.g.

Fortnight	14 days
Rostered hrs.	104 hrs. / 96 (for shunter)	7 hrs. 26 min (7.428 hrs.) per day 6 hrs. 51 min (6.857 hrs.) per day for shunter
	Alternative I	Alternative II
No of days on duty (Working + Rest)	8	8
Working hrs (say)	76	76
Non Run period (excluding absent) (say Leave)	5	5
Non Run Period (Absent)	1	1
Credit for Non run days (wherever admissible) (In case crew was on leave for 4 days and absent on 1 day credit will be given for 4 days and not 5)	Give credit for 5 days (7 hrs. 26 min) 7.428 *5 = 37.14	Reduce rostered hrs. Proportionately = (104/14)*5 = 37.14 hrs. (37 hrs. 8 min) Effective Rostered hrs. 104 – 37.14 = 66.86 (66 hrs. 51 min)
Total duty hrs for fort night	76 + 37.14 = 113.14	76
Total OT hrs	113.14 – 104 = 9.14 hrs.	76 – 66.86 = 9.14 hrs.
Over time hrs at higher rate for duty hrs > 108	113.14 – 108 = 5.14 (5 hrs 8.4 min) = 5 hrs. after rounding off	NIL as all values less than 108 hrs.
Over time hrs at lower rate for duty hrs > 104 but < 108	108 -104 = 4 hrs.	76 – 66.86 = 9.14 hrs. = 9 hrs. after rounding off

Alternative I is being followed as in Alternative II results are different due to differential rate of over time from 104 to 108 hrs. and above 108 hrs.

Date	Version	Description	Author
5^th Apr 2006	1.0	Running Allowance	Abhishek Kumar
2^nd June 2006	1.1	Modifications to item 3.1.2 as per SR and WCR suggestions	Deepak Ganju
7^th June 2006	1.2	3.1.1 Case A and Case B corrected as per WCR suggestion	Deepak Ganju
14^th June 2006	1.3	3.1.3 Correcting the OT factors to standardize on I.R. and defining BOR at 3.1.13	Deepak Ganju
16^th April 2008	1.4	Allowance of ghat modified	Deepak Ganju
14^th Sep 2009	1.5	Changes in allowance calculation all cases as requested by Railways from time to time	Team comprising of Sanjay Khanna Guard, S.M.Rizvi LI
24^th Sep 2009	1.6	Clarity in defining BOR not applicable for NR returning case	Sanjay Khanna, Lalit Pandey
12^th Jan 2010	1.7	Modified Rule 3 by adding Minimum guaranteed after adding that section	Full CMS CRIS Domain Team
14^th May 2010	1.8	Incorporated para 4.2.1 for clarity on Minimum guaranteed and continuous duty. Rules for officiating corrected as per clarification from CAO / FOIS Rule 5 clarified further.	Sanjay Khanna, Rizvi, Ashok, Rajeev, Lalit,
24^th June 2010	1.9	Para 4.2.2 added for minimum guarantee for delhi area section. Rule 5 further modified for combination of minimum guarantee and non minimum guarantee section	Sanjay Khanna, Rajeev, Lalit, Amit
11^th Aug 2010	1.10	Rule 5, para 4.2.1, 4.2.2 reframed. HS duty type added in 5.5 5.7 modified for showing actual BOR and doubling to be done by P branch later Rule 6 for circular duty allowance added.	Amit, Lalit
30^th Sep 2010	1.11	Rule 5.8 for Accident Allowance added Rule 5.9 for fixed mileage routes added Corrections made in officiating allowance. Corrections in BOR for rest less than 6 hrs Rule 5.10 for coal pilot added	Amit, Pandey, Khanna, Shushmitha
29^th April 2011	1.12	Correction made in rule 6.1.2 for officiating table 4.1 expanded for Port shuttling, special shuttling, shunt count added () Non run group modified (Group 11 added) Calculation sequence added 6.1.3 modified, 6.1.4 removed	Abhishek, Amit, Lalit Pandey, Sushmitha, Rajeev Pandey, Ashok
9^th Aug 2011 25^th Aug 2011	1.13	Officiating mileage for passenger guard on mail exp made as 15% from ACTUAL Incentive in case of freight not to include ghat section Non run modified Clause for Over time and Sample calculation for OT added Out station reliving allowance (OSRA) added	Sushmitha, Rajeev Pandey, Sanjay Khanna, Ashok Kr, Lalit Pandey
13^th sep 2011	1.14	OSDA clarified for sister lobby Spl Shuttling ceiling changed to 240 km for kurla lobby	Sanjay Khanna, Amit, Lalit Pandey, Sushmitha
30^th sep 2011	1.14	Waiting mileage added	Sushmitha
23^rd Nov 2011	1.14	New NON nrun groups 11 (Others) and 12 (Misc) added, Group table in 8.3 modified, Form for edit non run modified OSRA in the above table redisgnated as NRDA Clause added for admissible allowance while going to / coming back from Non run	Amit, Abhishek, Raghavendra, Sushmitha, Neha, Naveen
18^th Jan 2012	1.15	Rule 5 b : Minimum guarantee continuous duty modified Examples added for spare and shunting in minimum guarantee section	Sushmitha, Lalit Pandey, Amit, Naveen
4^th Apr 2012	1.15	Absent From & To time changed from 00:00 to Act	Naveen, Raghavendera, Abhishek, Sushmitha, Vippin, Ashok, Sanjay, Rajeev,
6^th July 2012	1.15	OT calculation method rectified Clause 8.2.5 for sending on non run added Clause 3.1 Service type High speed in coaching added	CMS team
10^th July 2012	1.15	Clause 3.3 Duty type High speed deleted, Pilot, Dead and Zero mileage added, note added in table in clause 4.1 Clause 5.5 updated Clause 4 Rule 1 further clarified Clause 4 Rule 5 (b) modified Clause 4.1 table Port sht redesignated as Port Sht / EOL	Lalit Pandey, Naveen
27^th Aug, 2012	1.16	Clause 5.12 (OSRA) expanded for crew not in temp transfer. Table 4.1 service type SHT.VN with duty type SH3 added
13^th Dec 2012	1.17	NH column added to non run table	Sushmitha, Naveen
12^th Aug 2013	1.17	Para 8.1, Table for Non Run modified for default credit hours, Para 8.3, Table for calculation of non run modified accordingly.	Neha, Naveen
5^th Aug 2014	1.17	Para 8.2.6, No run credit for hours to be given if sent to non run before noon	Naveen, Raghavendra, Sanjay khanna, Ashok, Abhishek, Praveen Malik, Amit,
28th Aug 2014	1.18	5.10 coal pilot modified for set working and Table for mileage calculation added	Naveen, Raghavendra, Sanjay khanna, Ashok, Amit, Lalit